Dan Man Tools
DanMan Books — Contractor Bookkeeping & Job Costing
Bookkeeping and job-cost tracking built for contractors — no accountant required.
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Simple, flat-rate pricing
Bookkeeping software that doesn't bill like an accountant
Unlimited users on every plan. No per-seat fees. No annual contracts.
Pay annually and get 2 months free
Starter
Core bookkeeping for solo contractors and small crews just getting organized.
- ✓Unlimited users
- ✓Income & expense tracking
- ✓Job-level cost tracking
- ✓Invoicing & payments
- ✓Bank account sync
- ✓Basic P&L reports
Business
Full job costing, WIP reports, and subcontractor tracking for growing contractors.
- ✓Everything in Starter
- ✓Job costing by phase & cost code
- ✓WIP (work-in-progress) reports
- ✓Retention tracking
- ✓Subcontractor 1099 prep
- ✓Priority support
Pro
Multi-job dashboards, advanced reporting, and QuickBooks migration for established firms.
- ✓Everything in Business
- ✓Multi-job financial dashboard
- ✓Custom report builder
- ✓QuickBooks data import
- ✓API access
- ✓Dedicated onboarding
How it stacks up
DanMan Books vs. QuickBooks vs. Xero
General-purpose accounting tools charge general-purpose prices. DanMan Books is priced for contractors.
| Feature | DanMan Books | QuickBooks | Xero |
|---|---|---|---|
| Starting price | $19/mo | $38/mo | $25/mo |
| Full-featured plan | $39/mo | $75–$115/mo | $55–$90/mo |
| Unlimited users | ✓ All plans | ✗ Limited by plan tier | ✓ All plans |
| Job costing by phase | ✓ Business & Pro | ✗ Workaround only | ✗ Workaround only |
| WIP reports | ✓ Built in | ✗ Manual / Excel | ✗ Manual / Excel |
| Retention tracking | ✓ Built in | ✗ Manual workaround | ✗ Manual workaround |
| Annual price increases | ✗ Stable pricing | ✓ Regular increases | ✓ Occasional increases |
| Built for contractors | ✓ Yes | ✗ General purpose | ✗ General purpose |
Migration
Switch from QuickBooks in an afternoon
No data loss. No accountant required. Most contractors are up and running the same day.
Export your QuickBooks data
Run a full data export from QuickBooks — customers, vendors, chart of accounts, and open transactions. QuickBooks exports to CSV in a few clicks from the Reports menu.
Import into DanMan Books
Use the built-in QuickBooks importer on the Pro plan, or paste your CSV files directly. Your contacts, accounts, and open invoices come across automatically.
Connect your bank accounts
Link your business checking and credit card accounts. DanMan Books pulls in your transaction history and categorizes expenses by job automatically.
Set up your job cost codes
Add your standard phases and cost codes — labor, materials, subs, equipment. These map to every active job so you see project-level P&L from day one.
Keep QuickBooks active until your first month closes cleanly in DanMan Books. Most contractors run both in parallel for 30 days, then cancel QuickBooks.
Questions
Frequently asked questions
Is DanMan Books a replacement for my accountant or CPA?+
No. DanMan Books is a bookkeeping tool that helps you track income, expenses, and job costs accurately. It is not tax or legal advice. You should still work with a licensed CPA for tax preparation, entity structure decisions, and compliance. Accurate books in DanMan Books will make your CPA's job faster and cheaper.
Can I really have unlimited users on every plan?+
Yes. Every DanMan Books plan includes unlimited users at no extra charge. Add your office manager, bookkeeper, project managers, and field supervisors without watching the bill climb.
What is a WIP report and why do I need one?+
A work-in-progress (WIP) report shows over-billing and under-billing on every active job — the difference between what you've invoiced and what you've actually earned based on completion. Without it, your financial statements don't reflect the true state of your business. Banks and bonding companies often require WIP schedules for larger contractors.
Does DanMan Books replace QuickBooks entirely?+
For most contractors, yes. DanMan Books handles everything QuickBooks does for construction businesses — plus job costing, WIP reports, and retention tracking that QuickBooks requires manual workarounds for. If your CPA specifically requires QuickBooks for tax prep, you can export a summary to QuickBooks at year-end.
Is there a free trial?+
Yes — all plans include a 14-day free trial with no credit card required. You get full access to every feature in your chosen plan so you can evaluate it on real jobs.
DanMan Books is a bookkeeping tool, not tax or legal advice. Consult a licensed CPA or tax professional for your specific situation.
Know exactly where every job stands — financially.
Start your 14-day free trial. No credit card required.
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